The following questions about the RFQ were submitted. Answers are published below each question.
Interested firms must be AIA Philadelphia Member Firm and responses are due FRIDAY, AUGUST 12th by 5:00PM.
1. We understand that .dwg files from previous improvements will be made available and that point cloud surveys are available as well. Will these files include architectural, structural and MPE/FP Scope? If not all disciplines are available in this format, are there as-built drawings of the space, and the building available as pdfs or hard copies?
We have the point cloud and a Revit file of the existing space done by Existing Conditions. The only structural and MEP information is what is visible in the scan. However, we will provide the 2008 permit set that have the MEP and structural detail from the initial renovation of the space. We will provide PDF versions of these. We are looking for MEP and structural to be included in scope -- especially because the basement space was not included in the 2008 renovation, so these are pieces we are looking to understand more fully.
2. Page 3, Compensation Section includes language that reads, "Please enumerate any exclusions or services with fixed limits within the scope of your proposal. Please provide an estimated range of hours." Both of these items are more typically addressed in the Proposal stage, not the Qualifications stage. More detail is required to adequately address each than the typical Qualifications effort allows for. Please confirm if this information is able to be addressed by the selected firms that are advanced to the next round in lieu of addressing in this submission.
We understand. For the exclusions or services, we wanted to identify anything upfront that a firm wouldn't want to handle and would prefer that we handle. For the estimate of hours, if you do not feel comfortable providing an estimated range of hours, feel free to simply say so and provide a brief explanation. We are looking for general approaches here - not specifics. Nor would we hold anyone to what they included in the RFQ phase.
3. Does the Center have any existing conditions reports, photos, or as-built drawings that they can share at this time?
See response to Question 1. In addition, these files will be provided to the selected finalists after the RFQ process.
4. Can you please provide us with an approximate timeline / schedule for the following items?
(a) Procurement process/award with successful respondent
Ideally, we would like to select finalists by August 31st and then have our outside jury select successful respondent by September 15, 2022.
(b) Feasibility and masterplan phase
Ideally, we would be complete by November 15, 2022, but we are flexible on this.
(c) Overall design and construction phases of Center renovation
We are in the very quiet phases of fundraising at this point, therefore it is hard to know exactly what the timeframe is. That said, we are estimating that the design and construction (and fundraising) will take 2.5-3 years from the beginning of the design process.
5. Is being an AIA Philadelphia or Center for Architecture and Design Board Member a conflict of interest that would prevent responding to the RFQ?
No. If any AIA Philadelphia or Center for Architecture and Design Board Members respond to the RFQ they are prohibited from discussing or participated in any review of entries or selection. As laid out in the RFQ, the Facilities Committee of the Center for Architecture and Design will select the finalists from the RFQ. If any members of the Facilities Committee want to respond to the RFQ, then they must recuse themselves from all review, discussion, and ultimate selection of the firm. Then a jury from outside Pennsylvania will select the successful respondent.
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